Not James, but still Bond: a digital assistant for strengthening HR connections

Piles of paper, inevitable mistakes in handling them, and even worse, lost or forgotten documents. All this is well known to company specialists managing personnel matters. Like the never-ending requests from employees about their holiday balance or the lengthy process of familiarizing them with new procedures while collecting signatures from all colleagues. The Bond HR digital assistant can not only simplify all these tedious procedures, but also greatly facilitate communication within the company.

“We were looking for a solution to make it easier and more efficient to manage leave granting documents and to administer the requests of employees in different cities. We were probably one of the first to use this virtual HR assistant, and we are using it successfully. It has greatly facilitated our daily routine: the usual stacks of documents have been replaced by short logins to the platform, and we spend the saved time on communication with colleagues and other creative work”, – says Erika Pareigytė, personnel manager of the interior solutions company Dubingiai, about Bond HR.

Less routine and paperwork, more sustainability and value

The “Bond HR” platform is a human resources management assistant that comes to help in the administration of the company’s personnel matters: planning vacations and other days off and business trips, familiarizing employees with internal documents, coordinating shift or remote work schedules, or managing sick leaves. It is useful for absolutely all employees of the company, as it simplifies the procedures for filling out, combining and submitting documents. However, the most value this tool brings is undoubtedly to HR professionals, accountants and managers.

A virtual assistant lets you free yourself from stacks of paper documents, checking them and entering them into the system, replacing it all with a simple digital process. Three mouse clicks will be enough to fill out a vacation request, and one click will be enough to familiarize the company’s employees with the new procedure, which will send a new document to everyone. The system allows you to view how many people have read the new document, and those who are late are automatically reminded of the unreviewed document. Accordingly, it is also easy to approve requests, business trip plans or other tasks that previously required much more time and coordination.

Bond HR not only facilitates routine work and simplifies task performance. The system “knows” how many vacations, mother’s and father’s days belong to each employee of the company, has the work, vacation and business trip schedules or sick leave periods of all people in the company. It is like a snapshot of the company’s employees’ employment with all the necessary information. As a result, cooperation within the company becomes noticeably smoother, especially when it is necessary to coordinate the schedules of vacations, business trips or meetings.

For example, seeing the vacation plan of the entire department or company’s employees in front of you makes it much easier to organize joint work. Remote work schedules allow you to immediately assess which day is the most suitable for a live meeting in the office to discuss joint projects with colleagues. And even helps you better manage your office needs, ensuring that there is enough space when you need it most. The interface with Sodra enables Bond HR to receive quick and accurate information about employee absenteeism, so it is possible to more efficiently organize the overall work schedule, reschedule already planned work and respond in a targeted manner to the expected shortage of employees.

Bond HR has greatly simplified the procedures for granting annual leave or other days off for employees. The submitted request is immediately visible in the system, so it is possible to organize work faster and more efficiently and respond to the needs of employees. Communication with the company’s departments has also become much easier. We have 10 remote offices and only archive original documents, so sending documents and verifying them took a really long time. Now everything is in one virtual system and can be seen in real time”, says the personnel manager of UAB Dubingiai, which is engaged in wholesale trade and manages interior salons in Lithuania.

Always available

Dubingiai specialists, who have been using Bond HR for almost a year, say that they not only cope more easily with daily tasks and communicate more smoothly between departments. According to E. Pareigytė, the fact that the system is intuitive and using the services of a virtual assistant is really easy is also pleasing.

“We connected to Bond HR very easily and quickly, and we created all the necessary data without any major challenges. We started with the annual leave module and successfully use it in the company’s activities. We see how the product is developed, and sometimes we are surprised that it happens very quickly and carefully, analyzing each individual case”, says the specialist of the company with more than 100 employees.

Company managers and human resources specialists also appreciate the fact that Bond HR informs about important news regarding the regulation of labor relations: changes in the Labor Code, the latest court practice. All these changes are accompanied by a detailed commentary by a lawyer from one of the most professional business disputes law firms. The virtual assistant offers users more than 120 forms of documents prepared by lawyers and constantly updated, and in the event of a non-standard situation – and the opportunity to consult a lawyer.

“And of course, it’s very convenient that Bond HR can be accessed from anywhere. The company’s employees can also be located anywhere in the world, but documents are exchanged as soon as they are uploaded to the system. This is a big advantage when the team works remotely or in different cities, as in our case”, says E. Pareigytė.

You can try Bond HR for free HRasistentas.lt