Audrius Kirklys, General Director of UAB Unifiedpost: Until July 1. many account providers will try to adapt existing RC integration to SABIS, but rarely do they have information about an alternative and better European Peppol account network.
From . m. July 1 The E.Skaita system of the Registry Center (RC) is being replaced by the new platform SABIS. It is necessary that people who have commercial transactions with state institutions and provide them with e. account through RC, until July must prepare for changes, all invoices issued to the public sector will be provided through the SABIS platform.
mon Unifiedpost helps businesses across Europe comply with e. account-related requirements, as well as sisti e. accounts for public sectors. As changes approach, Unifiedpost shares its experience on how to take advantage of the situation and get maximum benefits in the future.
What is changing and how to use these changes?
According to the new procedure, 3 ways of submitting invoices are provided:
- Via the SABIS website, entering the account data manually. This method is suitable when the supplier provides only a few invoices to the public sector.
- Via Programmatic Access (API), transferring data to the SABIS accounting system. This method is best when the invoices are submitted to purchasing organizations in larger quantities or with greater frequency.
- Via Peppol Network. This option solves even only the submission of invoices to SABIS, but it can be used in a much wider scope for sending invoices to business partners and receiving invoices from suppliers. This will be especially relevant in the near future, as the EU plans to introduce mandatory e- account for cross-border transactions. And neighboring countries Latvia and Poland B2B e. will make the exchange of accounts mandatory in the near future.
The bad news is that businesses that have direct integration into their accounting system RC will have to redo it.
The changes will affect not only the channel of submission of invoices, but also the format of invoices. SABIS made the decision to use European standard electronic invoices (UBL XML), which will lead to several significant changes. The most important is the logic of VAT calculation described in it. Until then, there was no clear rule as to how VAT should be calculated in invoices. Some counted from the number of rows, others from the total amount. The latter option is becoming the new standard.
There is not much time left before the new rules come into effect, so until July 1. probably many account providers will try to adapt the existing RC integration to SABIS. However, it is rare for people to have information about an alternative and better European Peppol account network, points out Audrius Kirklys, General Director of UAB Unifiedpost.
The Peppol channel has several key advantages:
- Peppol covers not only the requirement of submission of invoices by Lithuanian Business to the Government (B2G), therefore it can be used for sending invoices both to local business partners, and in foreign trade, the volume of the latter will only increase due to the upcoming requirement of the European Commission. There is already a draft EU directive aimed at improving VAT collection. mons trading with foreign partners must exchange e. with accounts through the Peppol network.
- mon becomes not only a sender account, but also has the possibility to receive e-mails. account to your supplier. This makes accounting processes much more efficient: you don’t need to enter the accounts by hand, there are no possible mistakes in them, they can’t be lost.
According to the CEO of Unifiedpost, the good news for those suppliers who are already using Peppol accounts for RC submission is that they will avoid the upcoming change and additional work.
What to do next?
The Peppol network is accessible through access paths (operators) that ensure all the requirements: perform their customer functions, ensure account authenticity and compliance with technical standards.
One of the easiest ways to become part of the Peppol network is to integrate the accounting system with the account operator’s solutions. Last year, the Department of the Lithuanian Government, Unifiedpost, created the hand Euroconnector, which greatly facilitates the integration of the accounting system and the Peppol network. the company only needs to contact the provider of the accounting system with the need to become part of the Peppol network.
Another way is to contact Unifiedpost, which will select the most suitable data exchange solution and share its experience on how to meet current and future e. Calculate the shipping requirements, says the manager of Unifiedpost.
ADDITIONAL INFORMATION
From 2018 the state presents the requirements that entities participating in public procurement must submit invoices to procurement organizations through the platform E. Sskaita administered by the Registry Center. This is how the EU directive was implemented, which defined that all state institutions must be able to accept e. number
The state is trying to make its operational processes more efficient and sees that in 2014 the launched RC platform E. Invoicing is outdated and no longer meets today’s standards, so it is not possible to use all the benefits provided by electronic invoicing.
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